The Directors of Regatta Point Freehold Limited were joined by David Jackson of HML Shaws on the 4th of March for a regular meeting in order to discuss various matters arising in the running of the building. The following are highlights of the discussions.

The accounts ending on September 2013 were presented and accepted – highlighting a £5k surplus, which will be added to the sinking fund.  The expenditure on this year’s service charge account is running to forecast.  Debtors were reviewed and the Directors are happy that it is under control and solicitors are involved at the appropriate time.

Duncan Lambert is no longer working for HML and a replacement team member is expected to be on-board soon.  It is anticipated that service levels will improve noticeably.

Following advice from our surveyor it was decided that the Eastern wall, next to the St George’s development, needs to be strengthened.  This will be done in co-ordination with St. George’s and by pinning from the outer skin to secure points on the main building’s internal structure.

A detailed specification for the Internal decorations are now out to tender.  We are awaiting the responses – expected by mid March.  They will then be assessed and the Directors will decide how much of the works we can afford to have completed from the sinking fund.

Following the highly successful installation of new windows in the guest rooms it was decided to explore further the tender process to swap out the roadside windows.  There is no formal commitment to commission this work as yet as it was agreed we should focus on the internal decoration first and then review costs.  In the meantime, the guest rooms will be upgraded with more power sockets and TVs prior to re-decoration.

The contract for garden maintenance is to be re-advertised.

A fire risks assessment of the building has been carried out and its recommendations were accepted and will be actioned.